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Accounting Clerk

Job Description

The Accounting Clerk is responsible for carrying out the day to day tasks associated with Accounts Payable, Accounts Receivable, billing, aging, payroll and other finance related tasks. The Accounting Clerk will report directly to the Staff Accountant.
  • Ensure accuracy with staff log of services provided and completion of all Medicaid Waiver billing.
  • Complete AP, AR and Payroll duties with accuracy.
  • Maintain Medicaid Waiver billing, payroll, AP and AR documentation.
  • Maintain all compliance standards with regulatory oversight agencies.
  • Maintain accurate records with all Rep Payee accounts maintained by the agency.
  1. Medicaid Waiver Billing
    1. Ensure all paper documentation of services are recorded and billed through the ProviderPro billing system weekly.
    2. Ensure all information imported from the ProviderPro Service Log Module is accurate and billed appropriately on a weekly basis.
    3. Ensure accuracy of billing through multi-level comparisons.
    4. Ensure timely reimbursement of all Medicaid Waiver Billing and follow up with any denials is completed.
  2. Aging
    1. Maintain an aging report for AR and report monthly to the Chief Financial Officer (CFO) and Chief Executive Officer (CEO).
    2. Complete follow-up on aging related issues weekly.
  3. Payroll
    1. Accurately maintain all data related to payroll. Make updates to information within the ProviderPro system as needed.
    2. Ensure that data imported from the ProviderPro billing module is accurately paid.
    3. Ensure paper service documentation processed through billing is paid timely and accurately.
    4. Complete a bi-weekly overtime report for the CFO and CEO.
  1. Accounts Payable
    1. Process any incoming invoices for payment.
    2. Provide documentation and information to the CFO for approval of payment.
    3. Prepare checks in ProviderPro and code appropriately.
    4. Have checks signed, recorded appropriately on invoices and mailed to vendors.
  2. Accounts Receivable
    1. Prepare and distribute monthly rent statements to Goldenrod Community Member and families for timely payment.
    2. Track payments of invoices to ensure they are paid in a timely manner and follow up with any outstanding balances on a weekly/monthly basis as is appropriate.
  3. Deposits
    1. Ensure that all funds received are entered correctly into the ProviderPro system.
    2. Notify the Chief Advancement Officer of all donations received.
    3. Understand the various agency cash accounts to monitor any special handling of funds, such as restricted funds, medical reimbursements, etc.
  4. Goldenrod Community Member Finances
    1. Ensure that communication is maintained with Program Managers to administer the Community Member’s Rep Payee account according to the team recommendations.
    2. Make sure that all Community Member income is recorded in each Community Member’s Rep Payee account.
    3. Pay all bills the Community Member is responsible for in a timely manner from the Community Member’s Rep Payee account.
    4. Make sure that appropriate balances are maintained in each account according to rules and regulations for each Rep Payee account, making deposits to individual trusts as is appropriate.
    5. Reconcile all Rep Payee accounts each month and receipts are recorded for accurate reporting.
  5. Additional Duties
    1. Serve as a back-up for the front desk.
    2. Additional duties as assigned.
  • Desire to work in a faith based environment and be dedicated to the Goldenrod mission.
  • Have an interest in and empathy for persons with developmental disabilities.
  • Some college preferred.
  • High level of proficiency with Microsoft Office including Excel and Access.
  • Experience with Payroll and general bookkeeping skills.
  • Prefer knowledge of Medicaid billing; specifically the Medicaid Waiver.
  • Ability to work independently and as part of a team, demonstrating good time management and organizational skills. Possess critical thinking and problem solving skills.
  • Strong dedication and compliance to HIPAA and confidentiality requirements.
  • Ability to work a flexible schedule.
  • Be able to maintain confidentiality.
  • Desire to work in a faith based environment and be dedicated to the Goldenrod mission.
  • Be in adequate physical health to perform the job tasks required.
  • Be free from communicable diseases.
  1. Successful candidate must submit to a pre-employment physical, drug screen, BMV check, and a criminal history check
  2. Criminal background check shows no history of:
  1. A sex crime
  2. Exploitation of an endangered adult or failure to report: battery, neglect, or exploitation of an endangered adult; or abuse or neglect of a child
  3. Theft, if the person’s conviction for theft occurred less than 10 years before the person’s employment application date, except as provided in IC 16-27-2-5(a)(5)
  4. Murder, voluntary or involuntary manslaughter, felony battery, or a felony offense relating to a controlled substance
  5. Conviction of a crime related to the disabled population
  6. Substantial and/or repeated violations in the care of dependent persons
    1. Valid driver’s license, proof of insurance showing $100,000 insurance coverage, and dependable vehicle required
    2. This position has a 90 day probationary period with an option to extend
The physical demands and work environment described herein are those that must be met by said employee to successfully perform the essential functions of the position. Reasonable accommodations will be made to enable individuals with disabilities.
While performing the duties, the employee can be seated, standing or walking; at times, greater physical effort will be required.

Contact Information

Business Name: Goldenrod
Contact: Kevin Ritenour
Street: 1514 College Avenue
City/State/Zip: Goshen, IN 46526
Local Phone: (574) 533-9720
Fax: (574) 534-9817
Email: kevinr@goldenrodcommunities.org
Website Address: https://www.goldenrodcommunities.org/

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